How Can You Keep Your Business Data Safe

Data security has become a top priority in today's world. Ransomware, identity and account theft, viruses and internet trolls are on the prowl to take advantage of any weakness in your online security systems.

Information stolen is usually sold or exchanged for profit, leaving your practice breached and your patient data exposed. There is good news though. Cyber-attacks can be prevented by implementing a few security measures. Let us take a look at how you and your team can fortify your online security systems and keep your and your patient's data safe.

Use strong passwords

The first and by far simplest way to keep your data safe is making sure all your equipment is only accessible by password. This applies to any electronic equipment that is used to access your network. This includes mobile phones, tablets, laptops and anything on your network. Passwords must not be short and obvious. Including symbols and numbers can make your password stronger and harder to crack for any would-be breach.

Do not attend to suspicious emails

Spam and suspicious links are other points of worry. Check for bad grammar, requests for you to act urgently, and requests for payment. If you have an email checking these boxes it is safe to assume it's an attempt to breach your security. Do not respond or click on any links and advise your team members not to either.

Invest in data security training

You are not the only one with access to your business network. Team members will also need to use and gain access to sensitive information. This is why you need to have a training programme in place to help them stay aware of the dangers that await them as they work.

Keep it in the cloud

Cloud servers enhance your security. A cloud gives you more control over who can access your data. With this control, you can track what can be accessed by your team and what you have sole access to. This limits the probability of accidental breaches.

Install anti-malware tools

Every device in your network should have antimalware tools installed. This acts as an always-on security system monitoring all your online activity for suspicious activity. This is one of the most effective ways to keep sensitive business and consumer data safe. In addition, make sure these tools are always kept up-to-date to keep them functioning at their very best.

Use encryption

Sounds like a complicated thing to do? Well, it's simpler than it sounds. When working or sharing information online there is a need to make sure this information is easily read by anyone else. Using encryption extensions like Virtual Private Networks (VPN) makes your networks encrypted and harder for attackers to decipher. The same encryption can be used on all communications, including emails, online calls, and meetings.

Lock your screen

This seems like a trivial measure but it can have devastating consequences if not attended to. When leaving your workstation unattended you need to lock your screen. This limits access to any sensitive information that you might have on your device.

Create back ups

While it is good to implement all the measures we have suggested it is always a good idea to create a secure backup. This backup needs to be stored away from your workplace. This way if there is break-in, fire or flood, you don’t lose everything.


Cyber security threats are on the rise, you will need to be vigilant. Put measures in place to ensure the safety of your data and that of your clients. If you have security measures, you will have better customer retention as customers will feel safer with you.